This document highlights Molin’s security practices to provide insight into how we ensure security by design.

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Safeguarding Customer Data

Molin AI’s Security team is responsible for implementing and managing our security program. The primary focus of Molin AI’s security program is to prevent unauthorized access, use, and disclosure of customer data. Our security program continuously evolves in accordance with industry best practices.

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Security Compliance

Molin AI constantly monitors and enhances the design and effectiveness of our security controls. We collaborate with a reputable third party for their independent assessment of our efforts. All internal and external audit findings are shared with executive management.

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Molin AI’s Responsibility

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Access Control

In provisioning access, IT adheres to the principles of least privilege and role-based access control, meaning employees are only authorized the access and permissions necessary to fulfill their job responsibilities. User access reviews, including production access, are performed semi-annually. Access to the production infrastructure and supporting systems requires Multi-Factor Authentication (MFA). Employee access is revoked instantly upon an employee’s termination. Incases of involuntary termination, access is revoked immediately.

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Cloud Hosting

Molin AI uses Cloudflare as its cloud hosting provider. Molin AI’s corporate offices do not host any data closets or servers; all data is stored in the US and Western Europe region. Molin AI employs serverless instances across Cloudflare to ensure high availability of all services.

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Data Retention

Molin AI retains data for the duration of the customer’s use of the application. Customer data is removed upon request for user account deletion or upon customer contract termination. Molin AI’s hosting provider, Cloudflare is responsible for ensuring proper sanitization of disks and physical media.

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Encryption

Molin AI encrypts all customer data at rest and in transit using robust encryption methods. All data is transmitted via HTTPS using TLS1.2+ with AES256 encryption and SHA2 signatures, defaulting to TLS1.3 based on client capability. All values are encrypted at rest with 256-bit AES-GCM, and only decrypted by the process executing our Worker scripts or responding to our API requests. Encryption keys are managed by and stored securely within Cloudflare. Access to encryption keys is restricted to limited, authorized personnel and requires MFA. All key usage is logged and monitored for anomalous activity.

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Endpoints

Employees are provided with company-managed workstations. These workstations are configured with disk encryption, anti-malware, and idle lockout. IT monitors employee workstations to ensure compliance with corporate policy and up-to-date patches.

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Logging

Centralized logging is enabled for all production systems. Logs are reviewed for indications of compromise and alerted upon. The Security team is responsible for monitoring alert thresholds, tracking security events to resolution following the incident response plan.

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Network

Molin AI’s firewalls are configured to deny all incoming traffic by default. Firewall rules are reviewed at least annually. Alerts generated by the Intrusion Detection System (IDS) are sent to on-call personnel for investigation and triage. Molin AI also utilizes a WebApplication Firewall (WAF) and Content Delivery Network (CDN) to protect against common web application vulnerabilities, such as Distributed Denial of Service (DDoS) attacks, and provide faster access to the application.

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Personnel

The security of the Molin AI environment is the responsibility of all Molin AI employees, contractors, and temporary workers who have access to Molin AI’s information systems. All employees must have a completed background check on file before starting, in addition to signing confidentiality agreements. All employees are required to complete security awareness training upon hire and annually thereafter. The training curriculum includes phishing awareness, remote workbest practices, device security, and incident reporting. In addition to completing training, employees are required to review the employee handbook and code of conduct policy. Violations of any corporate policies may result in disciplinary measures up to and including termination.

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Secure Development

Molin AI has built a secure software development lifecycle (SDLC) that includes requirements like peer code review. All code is managed in a version control repository, with branch protections in place. Access to source code requires MFA. Security at Molin AI LTD. Non-standard code changes go through a change management process covering emergency changes and hot fixes. The agile process allows engineers to follow their own release cycles, deploying continuous improvements to the Molin AI application.

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Third Parties

Molin AI partners with limited third parties to provide key services. These third parties, are continuously monitored to ensure their security programs continue to meet Molin AI’s standards. Molin AI reassesses its third parties annually, including a review of their independent audit reports and penetration test reports. The full list of our third parties are available at https://help.molin.ai/en/articles/6909497-privacy-policy.

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Vulnerability Management

Vulnerability scans are performed daily for in-scope systems. Identified vulnerabilities are remediated in accordance with severity.

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Your Responsibility

Although Molin AI is responsible for most security controls, our customers are responsible for securing their user accounts. This includes creating strong passwords if using Google for authentication, provisioning user accounts and permissions, and disabling accounts as needed. Additionally, customers are responsible for determining the appropriateness of the data entered into the application. By default, Molin AI handles limited customer Personally Identifiable Information (PII) (name and email). The sensitivity of the data that customers input to generate content is ultimately their responsibility. Customers should be aware that Molin AI is not PCI or HIPAA compliant and should refrain from providing cardholder information and protected health information.

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Conclusion

Securing and maintaining the privacy of customer information is essential to our company’s mission. The success of our customers lies at the core of what we do. We hope this insight into our security program helps build and maintain your trust in Molin AI.